Iguality continuously monitors all procurement activities to ensure compliance, effectiveness, and transparency.
The Director and Partnership Manager oversee daily procurement operations, confirming that approvals, documentation, and supplier performance align with organizational standards. They also ensure that purchases meet programmatic needs, follow budget allocations, and adhere to ethical practices.
The Treasurer and Board of Directors conduct an annual review of all procurement activities, including:
- Approval verification: Confirm that all purchases were approved according to established limits and procedures.
- Documentation review: Ensure that invoices, receipts, contracts, and justifications are complete, accurate, and properly stored.
- Exceptions monitoring: Examine any emergency, low-value, or expedited purchases to verify justification and adherence to policy.
- Risk assessment: Identify discrepancies, non-compliance, or potential risks in procurement processes.
- Corrective actions: Ensure that any identified issues are addressed, and measures are implemented to prevent recurrence.
The Procurement Policy itself is reviewed at least annually, or sooner if there are significant changes in:
- Organizational structure or operational needs,
- Donor requirements or contractual obligations,
- Legal or regulatory frameworks affecting procurement practices.
This monitoring and review process ensures that Iguality’s procurement remains transparent, accountable, and aligned with best practices, supporting responsible resource management and the organization’s mission.