Choosing the right suppliers is critical to ensuring that Iguality achieves value for money, high-quality service, reliability, and maintains its reputation. A structured and transparent supplier selection process reduces the risk of bias, promotes fairness, and ensures compliance with legal and ethical standards.
Iguality follows a rigorous process for selecting and managing suppliers:
- Objective evaluation: Suppliers are assessed based on price, quality, reliability, service, and ethical alignment. Cost alone is never the sole deciding factor; the overall value and suitability for Iguality’s programs are considered.
- Due diligence: For all new suppliers, we verify credentials, references, financial stability, and past performance to ensure they can meet Iguality’s operational and ethical standards.
- Conflict of interest management: Any staff, volunteer, or board member involved in procurement must declare potential conflicts of interest in accordance with Iguality’s Beleid Belangenverstrengeling. Individuals with conflicts must recuse themselves from selection decisions.
- Ethical and sustainable practices: Wherever possible, Iguality gives preference to suppliers who demonstrate ethical conduct, environmental sustainability, and social responsibility, reflecting our organizational values.
- Ongoing supplier management: We maintain a supplier database in Airtable, including contracts, evaluations, and performance notes. Supplier performance is reviewed periodically, and underperforming or non-compliant suppliers may be replaced following formal approval procedures.
- Documentatie: All supplier evaluations, selection decisions, and contractual agreements are fully documented and stored for audit purposes, ensuring transparency and accountability.
By applying these standards consistently, Iguality ensures that its procurement decisions are fair, transparent, and aligned with the organization’s mission and ethical commitments.