Iguality defines approval limits to maintain accountability, ensure proper oversight, and enable efficient procurement. The approval structure is as follows:
- Daily Operational Purchases:
- Includes small items, consumables, and routine software subscriptions.
- Approved by the Director and President.
- Medium-Value Purchases:
- Includes services, equipment, or space rentals.
- Approved by the Director and President, with Board consultation recommended for purchases near the upper limit of this category.
- Large or Exceptional Purchases:
- Significant or high-value expenditures requiring additional oversight.
- Approved by the Director, President, and Board.
- Must follow a formal competitive selection process whenever feasible to ensure transparency and value for money.
- Emergency Purchases:
- Made to prevent operational disruption.
- Approved by the Director only.
- Fully documented and reported to the Board at the next procurement review.
- Freelancer and External Service Contracts:
- Managed by the Director together with the Partnership Manager.
- Must comply with approved hourly rates or service conditions as established in Iguality’s HR and financial policies.
All approval limits are reviewed annually by the Board to ensure they remain appropriate for Iguality’s operational needs and growth.