To ensure transparency, accountability, and effective oversight in all procurement activities, Iguality clearly defines the roles and responsibilities of all parties involved. This structured allocation of responsibilities helps prevent conflicts of interest, ensures compliance with legal and ethical standards, and promotes consistency in decision-making across the organization.
Clear accountability at each stage of procurement—from supplier selection to payment—supports both operational efficiency and the organization’s commitment to ethical and responsible use of resources.
- Director & President: Responsible for approving all daily operational purchases, ensuring they align with programmatic needs and budget allocations. Reviews supplier selection and procurement methods for compliance and ethical standards.
- Partnership Manager: Supports the Director in identifying, evaluating, and maintaining relationships with suppliers. Manages contracts and ensures timely renewals or terminations.
- Treasurer & Board of Directors: Conduct annual reviews of procurement processes, approvals, and documentation to ensure compliance with this policy, donor requirements, and legal standards. Approve larger or exceptional purchases as required.
- External Accounting Service: Performs annual audits, reviewing purchase documentation, approvals, and financial records to verify compliance and accuracy.
- All Staff and Volunteers: Must comply with this policy, maintain transparency, and declare any potential conflicts of interest when participating in procurement activities.