When hosting a sports session, there are a few practical things to keep in mind to ensure everything goes smoothly and everyone feels welcome.
What to Bring:
- Comfortable clothing and appropriate shoes for the activity (e.g., football boots, running shoes).
- Water, sunscreen, or a light snack, depending on the weather and the session’s duration.
- A phone with WhatsApp access in case participants need to reach you.
If you're missing any essential items, Iguality can often help—just let us know in advance.
Weather Policy:
- Always keep an eye on weather forecasts, especially for outdoor activities.
- Use common sense: avoid running or playing football in thunderstorms or extreme heat.
- If a session needs to be cancelled due to dangerous or unpleasant weather, inform the WhatsApp group and update the event on Eventbrite or Strava, if applicable.
Other Tips for Hosting:
- Arrive 10 minutes early to prepare and greet participants.
- Start the session 10 minutes after the official time to allow for late arrivals.
- Ensure your WhatsApp is available in case someone has trouble finding the location.
- Introduce yourself to everyone, and encourage participants to introduce themselves too. This fosters a sense of community and connection.
- Create a friendly and inclusive environment. While a little competition is fine, the focus should be on fun, inclusivity, and participation.
General Session Tips:
- Use inclusive language and body language—smiles, greetings, and openness go a long way in making everyone feel welcome.
- Try to learn and use people’s names—this helps build trust and connection.
- Encourage and validate participants, especially those who seem unsure or new to the activity. Your encouragement will help them feel more comfortable and confident.
By focusing on these small details, you’ll create a positive, welcoming space where everyone can enjoy the session and feel part of the community.
